Basic tasks using a screen reader with the calendar in Outlook

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This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use the calendar in Outlook 2016 with your keyboard and Narrator, the built-in Windows screen reader, to do the essential basic tasks. You can also use the JAWS screen reader. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

In this topic

Set up your calendar view

You can set up your calendar to show a selected number of days, a work week, a full week, or a month - whichever is your preferred way of working.

  1. In Outlook, press Ctrl+2 to open the calendar. You hear the name of the current view, for example, "Work week view."

  2. Use the following keyboard shortcuts to select the calendar view:

    • Press Alt + a number key to show a number of days from 1 to 10, starting from today. For example, press Alt+0 to show 10 days.

    • Press Ctrl+Alt+2 to show the work week view.

    • Press Ctrl+Alt+3 to show the full week view.

    • Press Ctrl+Alt+4 to show the month view.

Read and edit calendar events

  1. In Outlook, press Ctrl+2 to open the calendar. You hear the name of the current view, for example, "Work week view," followed by the number of events in the view.

  2. Press Ctrl+Period (.) to browse the events in the current view. For each event, you hear its name, time, and organizer. Press Ctrl+Comma (,) to move to the previous event.

  3. Use the following keyboard shortcuts to move in the calendar:

    • Press Ctrl+Right or Left arrow key to move to the next or previous day.

    • Press Alt+Down or Up arrow key to move to the next or previous week.

    • Press Alt+Page down or Page up key to move to the next or previous month.

  4. If you want to edit the currently selected event, press Enter, and then use the following keyboard shortcuts to change its details:

    • Press Alt+U to move the focus to the Subject field, and then use the keyboard to edit the text.

    • Press Alt+I to move the focus to the Location field, and then use the keyboard to edit the text.

    • Press Alt+T to move the focus to the Start time row. To change the start date, press the Down or Up arrow key to move the date forward or backward by a day. To change the time, press the Tab key until you hear "Start time," and then press the Down or Up arrow key to move the time forward or backward by half an hour.

    • Press Alt+D to move the focus to the End time row. To change the end date, press the Down or Up arrow key to move the date forward or backward by a day. To change the time, press the Tab key until you hear "End time," and then press the Down or Up arrow key to move the time forward or backward by half an hour.

  5. To edit the description of the event, press the Tab key until you hear "Message, editing," and then use the keyboard to edit the text. With JAWS, you hear: "Notes, edit."

  6. To save your changes, press Alt+H, A, and then V. The event window closes and the focus returns to the calendar.

Read and reply to meeting requests

  1. In Outlook, press Ctrl+1 to open the mail view.

  2. In the message list, navigate to the meeting request.

  3. To read the meeting request, press F6. The focus moves to the Reading pane. Press Caps Lock+M to hear the message being read by Narrator. With JAWS, press Insert+Down arrow key.

  4. To accept the meeting request, press the Tab key until you hear "Accept button," and then press Enter. With JAWS, you hear: "Toolbar, Accept button." You can accept the request in 3 different ways:

    • To edit the response before sending, press E. You hear "Message compatibility mode, editing." Type your response, and then press Alt+S to send.

    • To send the response without editing, press S.

    • To choose not to send a response, press D.

Tip: To decline the meeting request, after you hear "Accept button," press the Right arrow key until you hear "Decline button," and then press Enter. The same response options are available.

Join a Skype for Business meeting from Outlook calendar

Note: To join a Skype for Business meeting as described below, make sure you have Skype for Business installed on your computer, and you're signed in with your work or school account.

  1. In Outlook, press Ctrl+2 to open the calendar view.

  2. The screen reader announces the view that opens, such as Work Week view or Month view, and the number of items in that view. The focus is on today.

    Note: You cannot navigate today's calendar events in Month view, so if you're in Month view, first change to another view. To change to, for example, Work Week view, press Ctrl+Alt+2.

  3. To navigate the upcoming calendar events for today, press the Tab key. To navigate to the past items, press Shift+Tab.

  4. When you hear the meeting you want to join, press Ctrl+O. The calendar item opens.

  5. To join the meeting, press Alt+H, Y. The Skype for Business meeting window opens. To join with full audio and video experience, press Enter.

    Tips: 

    • To mute or unmute your microphone, press the Windows Logo key+F4.

    • To hang up, press Ctrl+Enter.

Schedule a meeting

When you create a meeting in Outlook, you can check if the people you want to invite are available at your chosen time, so you know if you should pick another time. You can also create a recurring meeting, for example, to have a quick project meeting every weekday at the same time.

Create a new meeting

  1. To create a meeting invitation from anywhere in Outlook, press Ctrl+Shift+Q. You hear "Untitled, meeting, to, Editing," and the focus moves to the To field of the new invitation. With JAWS, you hear: "Untitled, dash, meeting, to edit."

  2. To invite people to the meeting, type their email address. If you want to invite more than one person, use a semicolon to separate the addresses.

  3. To check if the people you have invited are available, press Alt+H, and then press U to open the Scheduling Assistant. You hear: "All attendees, list box." Use the Up and Down arrow keys to browse the attendees and hear their availability information, for example, "Free." To return the focus to the meeting invitation after checking availability, press Alt+H, P, and then P.

    Notes: 

    • If you hear "No information" after an attendee's email address, it means that Outlook can't retrieve that person's calendar information. This can happen if the person belongs to another organization.

    • The Scheduling Assistant only works with the Narrator screen reader.

  4. Press the Tab key to move to the Subject field, and then type the subject of the meeting.

  5. Press the Tab key to move to the Location field, and then type the location.

  6. To specify the duration of the meeting , press the Tab key until you hear "Start date," type the date of the meeting, for example 15 June 2017, and then press Enter.

    Note: Outlook may take a moment to convert the date you wrote into its own format. When you hear "Start time," you can proceed.

  7. Type the start time of the meeting, and then press Enter. To skip the end date option (which, by default, is the same as the start date of the meeting), press the Tab key twice. You hear: "End time."

  8. Type the ending time of the meeting, and then press Enter.

  9. Press the Tab key until you hear "Message, editing," and then use the keyboard to write the invitation. With JAWS, you hear: "Notes, edit."

  10. To add a Skype for Business link to your meeting, press Alt+H, O, and then M. The link is inserted below the current cursor position.

    Note: Skype for Business must be running before you can add a link.

  11. To send the meeting invitation, press Alt+S. The window closes and the focus returns to the previous view.

Make your meeting a recurring one

  1. When you have a meeting invitation open, press Alt+H, E to open the Appointment Recurrence dialog. You hear: "Appointment recurrence, start." You also hear the start time of the meeting.

  2. To move the focus to the Recurrence pattern area in the Appointment Recurrence dialog, press the Tab key three times. You hear the name of the selected pattern, for example, "Weekly."

  3. Use the following keyboard shortcuts to select the recurrence pattern:

    • To select the Daily option, press Alt+D. If you want the meeting to repeat every weekday, press Alt+K.

    • To select the Weekly option, press Alt+W.

    • To select the Monthly option, press Alt+M.

    • To select the Yearly option, press Alt+Y.

  4. Press Enter to close the Appointment Recurrence dialog.

  5. To send the meeting invitation, press Alt+S. The window closes and the focus returns to the previous view.

Schedule an appointment

Create a new appointment

  1. In Outlook, press Ctrl+2 to open the calendar. You hear the name of the current view, for example, "Work week view," followed by the number of events in the view.

  2. Press Alt+H, and then press N to open a blank appointment window. With JAWS, you need to press 1 after pressing N. The focus is in the Subject field.

  3. Type the subject of the appointment, and then press the Tab key to move focus to the Location field.

  4. Type a location for the appointment, and then press the Tab key to move focus to the Start date field.

  5. To change the start date, press the Down or Up arrow key to move the date forward or backward by a day. To change the time, press the Tab key until you hear "Start time," and then press the Down or Up arrow key to move the time forward or backward by half an hour.

  6. Press the Tab key until you hear: "End date." To change the end date, press the Down or Up arrow key to move the date forward or backward by a day. To change the time, press the Tab key until you hear "End time," and then press the Down or Up arrow key to move the time forward or backward by half an hour.

  7. Press the Tab key until you hear "Message, editing," and then use the keyboard to type any information you want for the appointment. With JAWS, you hear "Notes, edit."

  8. To save your appointment, press Alt+H, A, and then V. The appointment window closes and the focus returns to the calendar.

Let people know your availability

You can add a status indicator to your appointment to let other people know your availability. If someone tries to schedule a meeting with you, they'll know if you are available or busy.

  1. When you have an appointment open, press Alt+H, B to open the Show As menu.

  2. Press the Up or Down arrow keys to browse the availability options:

    • Free

    • Working Elsewhere

    • Tentative

    • Busy

    • Out of Office

    Press Enter to select an option and close the Show As menu.

  3. To save your changes, press Alt+H, press A, and then press V. The appointment window closes and the focus returns to the calendar.

Print your event

  1. In Outlook, press Ctrl+2 to open the calendar. You hear the name of the current view, for example, "Work week view," followed by the number of events in the view.

  2. Press Ctrl+Period (.) to browse the events in the current view. For each event, you hear its name, time, and organizer. Press Ctrl+Comma (,) to move to the previous event.

  3. Use the following keyboard shortcuts to move in the calendar:

    • Press Ctrl+Right or Left arrow key to move to the next or previous day.

    • Press Alt+Down or Up arrow key to move to the next or previous week.

    • Press Alt+Page down or Page up key to move to the next or previous month.

  4. To open the currently selected event, press Enter.

  5. Press Alt+F, and then press P. The Print menu opens.

  6. To select which printer you want to use, press I, find the printer with the Up and Down arrow keys, and then press Enter.

  7. To print the event, press Alt+P, and then press P.

  8. If you are printing to a file, for example, to convert the event to PDF format, type a file name, and then press Enter to create the file.

    The Print menu closes and the focus returns to the event window.

See also

Use a screen reader to add an appointment in Outlook

Basic tasks using a screen reader with email in Outlook

Keyboard shortcuts for Outlook

Keyboard shortcuts for navigating the calendar in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Use the calendar in Outlook 2016 for Mac with VoiceOver, the built-in Mac OS screen reader, to do the essential basic tasks. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

In this topic

Set up your calendar view

You can set up your calendar to show a selected day, a work week, a full week, or a month - whichever is your preferred way of working.

  1. In Outlook, press Command+2 to open the calendar. You hear the time frame displayed.

  2. Use the following keyboard shortcuts to select the calendar view:

    • Press Control+Command+1 to show the day view.

    • Press Control+Command+2 to show the work week view.

    • Press Control+Command+3 to show the full week view.

    • Press Control+Command+4 to show the month view.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In Outlook, press Command+2 to open the calendar. You hear the time period, and if any events are scheduled.

  2. Depending on your view, do one of the following to move in the calendar:

    • To move to the next day, week, or month, press Command+Right arrow key.

    • To move to the previous day, week, or month, press Command+Left arrow key.

  3. In any view, press the Tab key or Shift+Tab to browse the events for the time period displayed. As you move, VoiceOver announces the events as "<date>, <hours>, <event subject>, <event location>."

  4. To review the event in more detail, press Spacebar. The event opens in a new window. To close the window, press Esc.

  5. To open and edit the event, press Command+O. The event window opens, and you hear: "Now in <event subject>, <Appointment/Meeting>."

  6. To browse the event details and options, press the Tab key. VoiceOver announces the details and options as you move.

  7. When finished, do one of the following:

    • If you are editing a meeting, press Shift+Tab until you hear "Send Update button," and then press Spacebar.

    • If you are editing an appointment, press Shift+Tab until you hear "Save and close button," and then press Spacebar.

  8. The event is changed and the focus moves to Calendar.

Read and reply to meeting requests

You can easily accept, tentatively accept, or decline an invitation directly from Calendar in Outlook 2016 for Mac. VoiceOver announces new meeting requests when they arrive.

  1. Browse to the meeting as instructed in Open, read, and edit calendar events, and then press Command+O.

  2. To respond to the invitation, do one of the following:

    • To accept, press Shift+Tab until you hear "Accept menu button," and then press Spacebar.

    • To reject, press Shift+Tab until you hear "Decline menu button," and then press Spacebar.

    • If you are unsure you can attend, press Shift+Tab until you hear "Tentative menu button," and then press Spacebar.

  3. A list of response options opens. Do one of the following:

    • To respond with comments, press the Down arrow key. You hear: "Respond with comments." Then press Spacebar to select. A response window opens with the focus in the comment text field. Type the comments, and then press Command+Enter. The response is sent.

    • To respond without comments, press the Down arrow key until you hear "Respond without comments," and then press Spacebar. The response is sent.

Join a Skype for Business meeting from Outlook calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business for Mac app installed on your Mac, and you're signed in with your work or school account.

  1. In Outlook, press Command+2 to open the calendar view.

  2. The screen reader announces the view that opens, and the number of items in that view. To navigate the events, press the Tab key. When on the event you want to open, press Command+O.

  3. Press the Tab key to navigate the event dialog. When you reach the text area, VoiceOver announces: "Document, text" or "Message, edit text."

  4. The link for joining the meeting is within the text. Press Control+Option+Shift+Down arrow to go into the text area.

  5. Press the Up or Down arrow key to navigate the text. When you hear "Link, Join online meeting," press Control+Option+Spacebar to select it.

  6. If you hear "You're currently on a text element," the browser may be asking for your permission to open the Skype for Business meeting window. To allow it, use the item chooser to navigate to the Allow button. To open the item chooser, press Control+Option+I. Then press the Down arrow key until you hear: "Allow toggle button." Press Control+Option+Spacebar to move the focus to the button. Press Control+Option+Spacebar again to press the button.

  7. The Join Meeting Audio dialog opens. To join with full audio and video experience, press Enter.

  8. The Join Meeting Audio dialog closes, the Skype for Business meeting window opens, and you're connected to the meeting.

    Tip: To mute or unmute your microphone, press Shift+Command+M. To hang up, press Shift+Command+E.

Schedule a new appointment or meeting

Let your screen reader help you schedule an appointment or a meeting.

  1. In Outlook, press Control+Option+M. You hear: "Menu bar, Apple." Press the Right arrow key until you hear: "File." Press Control+Option+Spacebar to open the File menu.

  2. To open the New submenu, press the Down arrow key, and then Control+Option+Spacebar.

  3. Do one of the following:

    • To create a new appointment, press the Down arrow key until you hear "Appointment," and then press Enter. A new appointment window opens with the focus in the Subject text field.

    • To create a new meeting, press the Down arrow key until you hear "Meeting," and then press Enter. A new meeting window opens with the focus in the To: text field.

  4. To browse the appointment or meeting options press the Tab key or Shift+Tab.

    • If you are creating a meeting, type the contacts in the To: text field.

    • To give the event a name, press the Tab key until you hear "Subject, edit text," and then type a name for the event.

    • To set a location for the meeting, press the Tab key until you hear "Location edit text," and then type the location you want.

    • To set the start and end date, and time for the event, press the Tab key until you hear the default values. To change the values, type new values.

      Tip: To create an all-day event, press the Tab key or Shift+Tab until you hear "All day event, unchecked checkbox," and then press Spacebar.

    • To set the reminder time for the event, press Shift+Tab until you hear "Reminder pop-up button," and then press Spacebar. Press the Down arrow key until you hear the option you want, and then press Spacebar.

    • To add more information about the event, for example, a meeting agenda, press the Tab key until you hear "Document text," and then type the details you want.

  5. When you're done adding the event details, do one of the following:

    • If you are creating an appointment, press Shift+Tab until you hear "Save and close button," and then press Spacebar.

    • If you are creating a meeting, press Shift+Tab until you hear "Send button," and then press Spacebar.

  6. The new event window closes and the focus moves to the previous Outlook view.

Make it recurring

If you're scheduling, for example, a weekly meeting, you can easily turn your meeting into a recurring meeting. This way you don't have to add a meeting for every week separately.

  1. In the event window, press the Tab key or Shift+Tab until you hear "Recurrence button," and then press Spacebar. A new window opens, where you can select the options for the recurring event, with the focus on the Repeats pop-up button.

  2. To select the frequency of the meeting, press Spacebar, and then press the Up or Down arrow keys until you hear the frequency you want the appointment to recur (Daily, Weekly, Monthly, Yearly). To select, press Spacebar.

  3. To browse other options, press the Tab key or Shift+Tab. When done, press the Tab key until you hear "OK default button," and then press Spacebar.

Show availability

Show others your availability during the time of an event.

  1. In the event window, press the Tab key or Shift+Tab until you hear the current availability status (for example, "Busy") and "Show as, pop-up button," and then press Spacebar.

  2. To select the availability, press Spacebar, and then press the Up or Down arrow keys until you hear the availability you want to show. To select, press Spacebar.

Invite others to make it a meeting

Invite others to join you and turn an appointment into a meeting.

  1. In the appointment window, press the Tab key or Shift+Tab until you hear "Invite button," and then press Spacebar to make it a meeting.

  2. The focus moves to a newly created To text field, and you can type the contacts you want to invite to the meeting.

  3. When done, to send the invitations, press Shift+Tab until you hear "Send button," and then press Spacebar.

Check invitee availability

After you enter names in a meeting invitation, you can check to see when they are available.

  1. In the meeting window, press the Tab key or Shift+Tab until you hear "Scheduling, unchecked checkbox," and then press Spacebar to open the Scheduling view.

  2. Press the Tab key until you hear "Attendee status table, row 1 of (...), <organizer name>, <status>." To browse the invitee status, press the Down arrow key. VoiceOver announces the invitee name and availability as you move.

  3. To return to the Appointment view, press Shift+Tab until you hear "Appointment, unchecked checkbox," and then press Spacebar.

Make it a Skype meeting

You can easily turn your meeting into an online Skype meeting.

  1. In the meeting window, press the Tab key or Shift+Tab until you hear "Online meeting, menu button," and then press Spacebar.

  2. To create a Skype meeting link, press Control+Option+Spacebar.

  3. Outlook adds the online meeting details and the link in the Description field.

Print your calendar

Print a selected day, week, or calendar month in Outlook.

  1. In Outlook, press Command+2 to open the calendar. You hear the time period displayed, and if any events are scheduled.

  2. Set the calendar to display the view you want to print (Day, Work Week, Week, or Month). Then navigate to the day, week, or month you want to include in the print.

  3. To open the print dialog, press Command+P. The dialog opens. You hear the default printer name.

  4. To choose a printer, press Spacebar, then press the Down arrow key until you hear the name of the printer you want to use. To select, press Spacebar.

  5. Press the Tab key or Shift+Tab to browse other printing options. When done, press the Tab key until you hear "Print default button," and then press Spacebar. The calendar is printed.

See also

Use a screen reader to check spelling and grammar in Outlook

Basic tasks using a screen reader with email in Outlook

Keyboard shortcuts for Outlook for Mac

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Use the calendar in Outlook for iOS with VoiceOver, the built-in iOS screen reader, to do the essential basic tasks. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Set up your calendar view

You can choose between three options to view the calendar: Agenda, Day, or 3-day view. The default option is Agenda.

  1. Swipe left or right until you hear the current view, for example, "Agenda view," and then double-tap the screen.

  2. A list of the view options opens. Swipe left or right until you hear the option you want, and then double-tap the screen.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In any view, swipe right until you hear the first event for the day. To browse to other events in the future, swipe up. VoiceOver announces the event title, date and time, location, and duration as you move through the events.

  2. To review the event in more detail, double-tap the screen when on an event. The event opens in a new window.

  3. To hear the event details, swipe left or right or slide one finger down the event details window.

  4. To edit the event, in the event details window, swipe left or right until you hear "Edit," and then double-tap the screen. The Edit Event window opens.

  5. Swipe right until you hear the event detail you want to edit, and then double-tap the screen and make the changes you want.

  6. When finished, swipe left or right until you hear "Done," and then double-tap the screen.

Read and reply to meeting requests

You can easily accept, tentatively accept, or decline an invitation directly from Calendar in Outlook for iOS. VoiceOver announces new meeting requests when they arrive.

  1. Open and read the event as instructed in Open, read, and edit calendar events.

  2. To respond to the invitation, in the event details window, swipe left or right until you hear "RSVP button," and then double-tap the screen. A list of response options opens.

  3. Swipe left or right until you hear the option you want, and then double-tap the screen.

  4. To change your response, swipe left or right until you hear "Edit RSVP button," and then double-tap the screen. Swipe to the new option, and then double-tap the screen.

Join a Skype for Business meeting from Outlook calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business app for iOS installed on your phone, the app is running, and you're signed in with your work or school account. To join a meeting without a work or school account, see Join a meeting as a guest.

  1. In Outlook calendar, swipe right until you hear: "Agenda, today, <today's date>." If you have only one event for today, just double-tap the screen to open the event. If you have more events, you can browse them by swiping up or down. When on the event you want to open, double-tap the screen.

  2. Swipe right until you hear "Join, button," and double-tap the screen. Skype for Business opens. You hear a ringing sound and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window, swipe left or right. To press a button, double-tap the screen.

Join a meeting as a guest

You can join a Skype for Business meeting as a guest, which means you don't sign in to Skype for Business with work or school account credentials, but you still need to have the Skype for Business app installed on your phone.

  1. Go to Outlook calendar and swipe right until you hear: "Agenda, today, <today's date>." If you have only one event for today, just double-tap the screen to open the event. If you have more events, you can browse them by swiping up or down. When on the event you want to open, double-tap the screen.

  2. Swipe right until you hear "Join, button," and double-tap the screen. Skype for Business opens.

  3. Swipe right until you hear "Join Meeting, button," and double-tap the screen.

  4. Use the on-screen keyboard to type your name as you want it to appear in the meeting. When done, navigate to the return button in the bottom-right corner of the screen, and double-tap the screen. You hear a ringing sound and you're connected to the meeting.

Schedule a new appointment or meeting

Let your screen reader help you schedule an appointment or a meeting.

  1. Swipe left or right until you hear "Create an event button, and then double-tap the screen. The New Event window opens, the focus is in the Title text field, and the on-screen keyboard is in the bottom half of the screen.

  2. Type a name for the event.

  3. To set the start and end date and time for the event, swipe left until you hear the default values. To change the values, double-tap the screen. Swipe right until you hear the option you want to change, and then swipe up or down until you hear the value you want. To confirm the selection, swipe left until you hear "Done button," and then double-tap the screen.

    Tip: To create an all-day event, swipe left or right until you hear "All-day, switch button, off" and then double-tap the screen.

  4. To set a location for the meeting, swipe right until you hear "Location button," and then double-tap the screen. Start typing the location. The suggested locations list updates as you type. To select a location, swipe right until you hear the location you want, and then double-tap the screen.

  5. To set the alert time for the event, swipe right until you hear "Alert, <current alert value>," and then double-tap the screen. Swipe right until you hear the option you want, and then double-tap the screen.

  6. To add more information about the event, for example, a meeting agenda, swipe right until you hear "Description button," and then double-tap the screen. The on-screen keyboard is in the bottom half of the screen. Type the details, and when finished, swipe left until you hear "Done," and then double-tap the screen.

  7. When you're done adding the event details, swipe left or right until you hear "Done button," and then double-tap the screen.

Invite others to make it a meeting

Invite others to join you and turn an appointment into a meeting.

  1. When you're editing or creating an event, in the Edit Event or New Event window, swipe right until you hear "People button," and then double-tap the screen.

    The People window opens, the focus is on an editable text field, and the on-screen keyboard is in the bottom half of the screen.

  2. Start typing a contact name. The list of suggested contacts is updated as you type. To select a contact, swipe right until you hear the name you want, and then double-tap the screen. Repeat this for all contacts you want to invite.

  3. When you're done, swipe left until you hear "Done," and then double-tap the screen.

Make it a Skype meeting

You can easily turn your meeting into an online Skype meeting.

  1. When you're editing or creating an event, in the Edit Event or New Event window, swipe right until you hear "Skype call, switch button, off" and then double-tap the screen.

  2. To save the changes, swipe left until you hear "Done," and then double-tap the screen.

    Outlook adds the online meeting details and the link in the Description field.

  3. To join a Skype meeting, open the event, and then swipe right until you hear "Join button," and then double-tap the screen.

See also

Use a screen reader to check spelling and grammar in Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Use the calendar in Outlook for Android with TalkBack, the built-in Android screen reader, to do the essential basic tasks. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Set up your calendar view

You can choose between three options to view the calendar: Agenda, Day, or 3 Day view. The default option is Agenda.

  1. Swipe left or right until you hear "Switch away from <current view>" and then double-tap the screen.

  2. A list of the view options opens. Swipe left or right until you hear the option you want, and then double-tap the screen.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In any view, slide one finger across the screen until you hear the title of the event you want to open, and double-tap the screen. The event opens in a new window showing the event details.

  2. To hear the event title, day, date, time, location, and other information, swipe left or right or slide one finger down the event details window.

  3. To edit the event, in the event details window, swipe left or right until you hear "Edit," and then double-tap the screen. The Edit Event window opens with the on-screen keyboard open.

    Swipe left or right until you hear the event detail you want to edit, and then double-tap the screen. Make the changes you want. When finished, swipe left or right until you hear "Save," and then double-tap the screen.

  4. To close the event details window, swipe left or right until you hear "Back button," and then double-tap the screen.

Read and reply to meeting requests

You can easily accept, tentatively accept, or decline an invitation directly from Calendar in Outlook for Android. You hear a sound when a new meeting request arrives.

  1. Open and read the event as instructed in Open, read, and edit calendar events.

  2. To respond to the invitation, in the event details window, swipe left or right until you hear "RSVP button," and then double-tap the screen. A list of response options opens.

  3. Swipe left or right until you hear the option you want, and then double-tap the screen.

  4. To change your response, swipe left or right until you hear "Edit RSVP button," and then double-tap the screen. Swipe to the new option, and then double-tap the screen.

Join a Skype for Business meeting from Outlook calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business for Android app installed on your phone, the app is running, and you've signed in to Skype for Business for Android with your work or school account. To join a meeting without a work or school account, see Join a meeting as a guest.

  1. Go to your Outlook calendar. The focus is on today, and today's events are located around the middle of the screen. If there are many events, you can browse them by swiping up and down with two fingers. To go to an event, place your finger on the screen and drag it until you hear the event you want, and double-tap the screen. The meeting detail view opens.

  2. Swipe right until you hear: "Join, button." Double-tap the screen.

  3. The Skype for Business app opens, TalkBack announces: "Skype for Business," and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window, swipe right or left. To press a button, double-tap the screen.

Join a meeting as a guest

You can join a Skype for Business meeting as a guest, which means you don't sign in to Skype for Business with work or school account credentials, but you still need to have the Skype for Business app installed on your phone.

  1. Go to your Outlook calendar. The focus is on today, and the current or next event is located in the middle of the screen. To go to the event, place your finger on the screen and drag it until you hear the meeting. If you have many meetings, swipe up with two fingers to scroll down the meeting list. When on the meeting you want to join, double-tap the screen to open the meeting detail view.

  2. Swipe right until you hear: "Join, button." Double-tap the screen.

  3. The Skype for Business app opens. Swipe right until you hear "Join Meeting, button," and double-tap the screen.

  4. Use the on-screen keyboard to type your name as you want it to appear in the meeting. When done, swipe right until you hear: "Continue, button," and double-tap the screen. TalkBack announces "Skype for Business," and you're connected to the meeting.

    Tip: To move between the buttons in the Skype for Business meeting window, swipe right or left. To press a button, double-tap the screen.

Schedule a new appointment or meeting

Let your screen reader help you schedule an appointment or a meeting.

  1. Swipe left or right until you hear "Add new event button," and then double-tap the screen. The New Event window opens, the focus is on the Title text field, and the on-screen keyboard is in the bottom half of the screen.

  2. Type a name for the event.

  3. To set the start and end date and time for the event, swipe left until you hear the default values. To change the values, double-tap the screen, swipe left or right until you hear the option you want, and then double-tap the screen. To confirm the selection, swipe left or right until you hear "OK button," and then double-tap the screen.

    Tip: To create an all-day event, swipe left or right until you hear "All day event," and then double-tap the screen.

  4. To set a location for the meeting, swipe right until you hear "Location," and then double-tap the screen. To type the name of the location you want to use, double-tap the screen and start typing. The suggested locations list updates as you type. To select a location, swipe right until you hear the location you want, and then double-tap the screen.

  5. If you use multiple calendars, you can specify to which calendar you're adding the new event. Swipe right until you hear "Calendar, <the current calendar account>," and then double-tap the screen. Swipe right until you hear the calendar you want, and then double-tap the screen.

  6. To set the alert time for the event, swipe right until you hear "Alert, <current alert value>," and then double-tap the screen. Swipe right until you hear the option you want, and then double-tap the screen.

  7. To add more information about the event, for example, a meeting agenda, swipe right until you hear "Description," and then double-tap the screen. The on-screen keyboard is shown on the bottom half of the screen. Type the details, and when finished, swipe left or right until you hear "Done," and then double-tap the screen.

  8. When you're done adding the event details, swipe left or right until you hear "Save," and then double-tap the screen.

Invite others to make it a meeting

Invite others to join you and turn an appointment into a meeting.

  1. When you're editing or creating an event, in the Edit Event or New Event window, swipe right until you hear "People," and then double-tap the screen.

    The Add People window opens, the focus is on an editable text field, and the on-screen keyboard is in the bottom half of the screen.

  2. Start typing a contact name. The list of suggested contacts updates as you type. To select a contact, swipe right until you hear the name you want, and then double-tap the screen. Repeat this for all contacts you want to invite.

  3. When you're done, swipe left or right until you hear "Done," and then double-tap the screen.

Make it a Skype meeting

You can easily turn your meeting into an online Skype meeting.

  1. When you're editing or creating an event, in the Edit Event or New Event window, swipe right until you hear "Skype," "Skype meeting," or "Off switch," and then double-tap the screen.

  2. To save the changes, swipe left or right until you hear "Save," and then double-tap the screen.

    Outlook adds the online meeting details and the link in the Description field.

  3. To join a Skype meeting, open the event, and then swipe right until you hear the description and then the Skype meeting URL, and then double-tap the screen.

See also

Use a screen reader to format text in your email in Outlook

Use a screen reader to insert a picture or image in Outlook

Basic tasks using a screen reader with email in Outlook

Set up your device to work with accessibility in Office 365

Learn how to navigate in Outlook using accessible features

Use Outlook Calendar with Narrator, the built-in Windows screen reader, to do the essential basic tasks. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

In this topic

Set up your calendar view

You can choose between five options to view the calendar: Agenda, Day, Week, Month, or Year view. The default option is Agenda.

  1. Swipe up or down on the screen with one finger until you hear "Items," then swipe left or right until you hear "View button collapsed," and then double-tap the screen.

  2. A list of the view options opens. Swipe right until you hear the option you want, and then double-tap the screen.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In the Agenda view, swipe up or down on the screen with one finger until you hear "Items," and then swipe right or left until you hear the first event. To browse to other events in the future, swipe right. Narrator announces the event title, date and time, location, and organizer as you move through the events.

  2. To review the event in more detail, double-tap the screen when on an event. The event opens in a new window.

  3. To hear the event details, swipe right or left.

  4. To edit the event, in the event details window, swipe left or right until you hear "Edit button," and then double-tap the screen. Swipe left until you hear the event detail you want to edit, and then double-tap the screen and make the changes you want.

  5. When finished, do one of the following:

    • If you are editing a meeting, swipe right until you hear "Send update button," and then double-tap the screen.

    • If you are editing an appointment, swipe right until you hear "Save and close button," and then double-tap the screen.

  6. The event is changed, the event window closes, and the focus moves to the Agenda view.

Read and reply to meeting requests

You can easily accept, tentatively accept, or decline an invitation directly in Outlook Calendar.

  1. Open and read the event as instructed in Open, read, and edit calendar events.

  2. To respond to the invitation, do one of the following:

    • To accept, swipe right until you hear "Accept button collapsed," and then double-tap the screen.

    • To reject, swipe right until you hear "Decline button collapsed," and then double-tap the screen.

    • If you are unsure you can attend, swipe right until you hear "Tentative button collapsed," and then double-tap the screen.

  3. To send the response, swipe right until you hear "Send the response now," and then double-tap the screen.

  4. The response is sent, the event window closes, and the focus moves to the Agenda view.

Join a Skype for Business meeting from Outlook Calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business app installed on your phone, the app is running, and you've signed in to Skype for Business with your work or school account. To join a meeting without a work or school account, see Join a meeting as a guest.

  1. Go to the Outlook Calendar app on your phone.

  2. Swipe right until you hear today's date, and double-tap the screen.

  3. Swipe right until you hear the meeting event you want to open, and double-tap the screen.

  4. The event details view opens and you hear: "Details tab, item selected." Swipe right until you hear "Join online, link," and double-tap the screen.

  5. The Skype for Business app opens. You hear "Skype for Business, transition frame pane," followed by a ding sound, and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window—such as mute, unmute, and end call—swipe right. To press a button, double-tap the screen.

Join a meeting as a guest

You can join a Skype for Business meeting as a guest, which means you don't sign in to Skype for Business with work or school account credentials, but you still need to have the Skype for Business app installed on your phone.

  1. Open the Outlook Calendar app on your phone.

  2. Swipe right until you hear today's date, and double-tap the screen.

  3. Swipe right until you hear the meeting event you want to open, and double-tap the screen.

  4. The event details view opens and you hear: "Details tab, item selected." Swipe right until you hear "Join online meeting," and double-tap the screen.

  5. The Skype for Business app opens. You hear: "Skype for Business, transition frame pane." Swipe right until you hear "Join as a guest, button," and double-tap the screen.

  6. Swipe right until you hear "Enter your name," and double-tap the screen. Using the on-screen keyboard, type your name as you want it to appear in the meeting.

  7. When done, navigate to the enter button in the bottom-right corner of the keyboard, and double-tap the screen. You hear "Transition frame," followed by a ding sound, and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window, swipe right or left. To press a button, double-tap the screen.

Schedule a new appointment or meeting

Let your screen reader help you schedule an appointment or a meeting.

  1. In any view, swipe up or down on the screen with one finger until you hear "Items," then swipe right or left until you hear "New button," and then double-tap the screen. The new event window opens.

  2. To give the event a name, swipe right until you hear "Event name," double-tap the screen, and then type a name for the event using the on-screen keyboard.

    Tip: You can find the keyboard by exploring the items on the screen. To explore, place a finger on the screen and drag it around. Narrator announces the items as you land on them. To select an item, lift your finger and double-tap the screen.

  3. To set a location for the meeting, swipe right until you hear "Location editable text," double-tap the screen, and then type the location using the on-screen keyboard.

  4. To set the start and end date and time for the event, swipe left until you hear the default date or time. To change the values, double-tap the screen. Swipe right or left until you hear the date or hour you want, and then double-tap the screen to select a value.

    Tip: To create an all-day event, swipe left or right until you hear "Unchecked All-day checkbox," and then double-tap the screen.

  5. To add more information about the event, swipe right until you hear "Event description, editable text," and then double-tap the screen. Then type the extra information using the on-screen keyboard.

  6. If you are creating a meeting, to invite people, swipe right until you hear "Invite someone, editable text," and then double-tap the screen. To add a contact, type the contact using the on-screen keyboard, then swipe right until you hear "Enter," and double-tap the screen.

  7. To set the alert time for the event, swipe right until you hear "More options button collapsed," and then double-tap the screen. Swipe right until you hear "Reminder button," double-tap the screen, and then swipe right or left until you hear the option you want. Double-tap the screen to select.

  8. When you're done adding the event details, do one of the following:

    • If you are creating an appointment, swipe right until you hear "Save and close button," and then double-tap the screen.

    • If you are creating a meeting, press swipe right until you hear "Send button," and then double-tap the screen.

  9. The new event window closes, and the focus moves back to the calendar view.

Make it recurring

If you're scheduling, for example, a weekly meeting, you can easily turn your meeting into a recurring meeting. This way you don't have to add a meeting for every week separately.

  1. In the event window, swipe right or left until you hear "More options button collapsed," and then double-tap the screen. Swipe right until you hear "Off, repeat button," and then double-tap the screen. A new tab opens, where you can select the options for the recurring event.

  2. To select the frequency of the meeting, swipe right until you hear "Repeat pattern weekly." If you want a frequency other than Weekly, double-tap the screen, and then swipe right or left until you hear the frequency in which you want the meeting to occur. To select, double-tap the screen.

  3. To browse other options, swipe right or left. Narrator announces the options as you move.

Show availability

Show others your availability during the time of an event.

  1. In the event window, swipe right or left until you hear "More options button collapsed" and then double-tap the screen. Swipe right until you hear "Show as button," and then double-tap the screen. The Show as menu opens.

  2. To select the availability, swipe right or left until you hear the availability you want to show. To select, double-tap the screen.

Invite others to make it a meeting

Invite others to join you and turn an appointment into a meeting.

  1. When you're editing or creating an event, swipe right or left until you hear until you hear "Invite someone, editable text," and then double-tap the screen.

  2. To add a contact, type the contact using the on-screen keyboard, then swipe right until you hear "Enter," and double-tap the screen. If you want to add more contacts, repeat for other invitees.

  3. To send the invitations, swipe right until you hear "Send button," and then double-tap the screen.

Print your calendar

Print a selected day, week, or calendar month in Outlook Calendar.

  1. In any calendar view, swipe up or down on the screen with one finger until you hear "Items," then swipe right or left until you hear "More options button collapsed," and then double-tap the screen.

  2. Swipe right until you hear "Print button," and then double-tap the screen. The Print View dialog opens with the focus on the printing view option. You hear: "<current view selection>, read-only combobox."

  3. To choose the print view, double-tap the screen, and then swipe right until you hear the view you want, and then double-tap to select.

  4. To select the dates where the view starts, swipe right until you hear "From" and the default date, and then double-tap the screen to open the drop-down calendar. Swipe right or left to browse the dates, and then double-tap the screen to select.

  5. To open the print dialog, swipe right until you hear "Preview," and then double-tap the screen.

  6. Swipe right to browse the printing options. When done, swipe right until you hear "Print button," and then double-tap the screen. The calendar is printed.

See also

Use a screen reader to check spelling and grammar in Outlook

Basic tasks using a screen reader with email in Outlook

Learn how to navigate in Outlook using accessible features

Use the calendar in Outlook on the web with your keyboard and Narrator, the built-in Windows screen reader, to do the essential basic tasks. You can create new calendar events, read and reply to meeting requests, join online meetings, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in Outlook on the web.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Outlook on the web, we recommend that you use Microsoft Edge as your web browser. Because Outlook on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Outlook on the web.

In this topic

Set up your calendar view

You can set up your calendar to show a selected day, a work week, a full week, or a month - whichever is your preferred way of working.

  1. In Outlook, press Ctrl+Shift+2 to open the calendar. Narrator announces: "Loaded <number of events> events in one selected calendar."

  2. Use the following keyboard shortcuts to select the calendar view:

    • Press Shift+Alt+1 to show the day view.

    • Press Shift+Alt+2 to show the work week view.

    • Press Shift+Alt+3 to show the full week view.

    • Press Shift+Alt+4 to show the month view.

Open, read and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In Outlook, press Ctrl+Shift+2 to open the calendar. You hear: "Loaded <number of events> events in one selected calendar."

  2. Depending on your view, do one of the following to move in the calendar:

    • To move to the next day, week, or month, press Ctrl+Shift+Right arrow key.

    • To move to the previous day, week, or month, press Ctrl+Shift+Left arrow key.

  3. In any view, press the Tab key or Shift+Tab to browse the events for the time period displayed. As you move, Narrator announces the events as "Event from <date>, <hours>, <event title>, <event location>, <organizer>."

  4. To review the event in more detail, or open the event to edit it, press Enter. The event Details window opens. You hear: "Add a title for the event."

  5. To browse the event details and options, press the Tab key. Narrator announces the details and options as you move.

  6. When finished, do one of the following:

    • If you are editing a meeting, press Shift+Tab until you hear "Send button," and then press Enter.

    • If you are editing an appointment, press Shift+Tab until you hear "Save button," and then press Spacebar.

      If you didn't change anything in the event, to close the event Details window, press Esc.

  7. The event is changed, and the focus moves to Calendar.

Read and reply to meeting requests

You can easily accept, tentatively accept, or decline an invitation directly from Calendar in Outlook on the web.

  1. Browse to the meeting as instructed in Open, read and edit calendar events, and then press Enter. The meeting Details window opens.

  2. To respond to the invitation, do one of the following:

    • To accept, press Shift+Tab until you hear "Accept button collapsed," and then press Spacebar. Press the Down arrow key until you hear "Send the response now" and press Spacebar.

    • To reject, press Shift+Tab, and then press the Right arrow key until you hear "Decline button collapsed." Press Spacebar to select. Then press the Down arrow key until you hear "Send the response now" and press Spacebar.

    • If you are unsure you can attend, press Shift+Tab and then the Right arrow key. You hear: "Tentative button collapsed." Press Spacebar to select. Press the Down arrow key until you hear "Send the response now," and then press Spacebar.

    • To send a more detailed response, press Shift+Tab, and then press the Right arrow key until you hear "Reply button collapsed." Press Spacebar to select. A reply window opens with the focus in the message body text field. Type the message you would like to send, then press the Tab key until you hear "Send button" and press Spacebar.

  3. The response is sent, and the focus moves back to Calendar.

Join a Skype for Business meeting from Outlook calendar

  1. In Outlook on the web, press Ctrl+Shift+2 to open the calendar.

  2. Press the Tab key repeatedly until you hear the event you want to join, and press Enter to open the event.

  3. Press the Tab key until you hear "Join online meeting, link," and press Enter.

  4. The Join Meeting Audio dialog opens.

    To join with full audio and video experience, press Enter. The Join Meeting Audio dialog closes and you're connected to the meeting.

    Tip: To mute or unmute your microphone while in the meeting, press the Windows Logo key+F4. To hang up, press Ctrl+Enter.

Schedule a new appointment or meeting

Let your screen reader help you schedule an appointment or a meeting.

  1. In Outlook, press Ctrl+Shift+2 to open the calendar. You hear "Loaded <number of events> events in one selected calendar."

  2. To create a new event press Ctrl+N. A new event Details window opens with the focus on the event title text field. You hear: "Add a title for the event."

  3. To browse the event options, press the Tab key or Shift+Tab.

    • To name the event, type a name in the event title text field.

    • If you are creating a meeting, press the Tab key. You hear: "Add people, editing." To add a contact, type the contact and press Enter.

    • To set a location for the meeting, press the Tab key until you hear "Editing," and then type the location you want.

    • To set the start and end date and time for the event, press the Tab key until you hear the default values. To change the date, when on the start or end date, press Spacebar to open the drop-down calendar, then use the arrow keys to browse the drop-down calendar, and press Enter to select. To change the hours, type the new values.

    • To add more information about the event, press the Tab key until you hear "Event body, editing," and then type the details you want.

  4. When you're done, press Shift+Tab until you hear "Send button" (for a meeting) or "Save button" (for an appointment), and then press Spacebar.

  5. The new event window closes, and the focus moves to Calendar.

Invite others to a meeting

Invite others to join you and turn an appointment into a meeting.

  1. In the appointment Details window, press the Tab key or Shift+Tab until you hear: "Add people, editing."

  2. To add a contact, type or paste the email address of an attendee, and then press Enter. Repeat for other attendees.

Check invitee availability

After you enter names in a meeting invitation, Outlook can help you pick a time when every invitee is available.

  1. In the meeting Details window, press the Tab key or Shift+Tab until you hear a meeting time suggestion. Narrator announces: "Suggested meeting time on <event date>, from <hours>."

  2. To browse for more suggested times, press the Up or Down arrow keys until you hear the suggested time slot you want. Narrator announces the suggested times as you move. To select a time, press Spacebar.

  3. If you cannot find any available time for that particular day, you can check invitee availability for another day. To browse for other days, press the Tab key until you hear "Open month picker, button collapsed," and then press Spacebar. Press Shift+Tab until you hear the currently selected day, and then use the arrow keys to browse the days. To select a day, press Enter.

Make it a Skype meeting

You can easily turn your meeting into an online Skype meeting.

  1. In the meeting Details window, press the Tab key or Shift+Tab until you hear "Send button."

  2. Press the Right arrow key until you hear: "Add Skype meeting button." To create a Skype meeting, press Spacebar.

  3. Outlook adds the online meeting details and the link in the event body after the invitation is sent.

Set options for your calendar

In the calendar settings, you can change the appearance of your calendar or choose to receive notifications. You can also modify your out-of-office messages and how you want to send them.

  1. In Outlook, to open the Settings pane, press the Tab key or Shift+Tab until you hear "Use the Down arrow to use the Setting pane," and then press the Down arrow key.

  2. To navigate between the available settings in the pane, press the Tab key or Shift+Tab. Narrator announces the settings as you move through the pane.

  3. To select a setting or open further options from a setting, press Enter. To move between settings, press the Tab key or Shift+Tab.

  4. When done, to exit the Settings pane, press Esc.

Print your calendar

Print out a selected day, week, or calendar month in Outlook.

  1. In Outlook, press Ctrl+Shift+2 to open the calendar.

  2. Select the calendar view you want to print.

  3. In the Calendar main window, press the Tab key or Shift+Tab, until you hear: "New button collapsed." Then press the Right arrow key until you hear "Print button" and press Spacebar. A print pre-view opens, and you hear: "Print."

  4. To open the print dialog, press Spacebar. The dialog opens with the focus on the Printer combo box.

  5. To choose a printer, press Spacebar, then press the Down arrow key until you hear the name of the printer you want to use. To select, press Spacebar.

  6. Press the Tab key or Shift+Tab to browse other printing options. When done, press the Tab key until you hear "Print button," and then press Spacebar. The calendar is printed.

See also

Use a screen reader to check spelling and grammar in Outlook

Use a screen reader to format text in your email in Outlook

Keyboard shortcuts in Outlook on the web

Learn how to navigate in Outlook using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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