Basic tasks in PowerPoint Online

With PowerPoint Online, you create presentations right in your web browser. They are stored in your OneDrive, and you can edit and share them online without any other software.

Following are some basic steps for creating and showing a presentation. Select a heading below to open it and see the detailed instructions.

PowerPoint comes with “themes”—sets of professionally designed colors and layouts. Just pick a theme, and all your slides will follow that look.

  1. On the Design tab, select a theme.

    Pick a theme

  2. Every theme has variations, so you can choose from a variety of color schemes in the Variants group.

    Pick a variant

Each slide layout has placeholders for text, pictures, charts, shapes, and more. Pick the layout that works best with the content you plan to present.

  1. Select the slide whose layout you want to change.

  2. On the Home tab, click Layout in the Slides group.

  3. Pick the slide layout you want, and then click Change layout.

    Change the layout of a slide

To add text to your slide, click inside a text placeholder and start typing.

For text bullets, place your cursor in the line of text, and on the Home tab, select a bullet style in the Paragraph group.

Pick a bullet style

  1. On the Insert tab, click Picture.

    Insert a picture

  2. In the Open dialog box, browse to the picture you want, and then select Open.

For smooth, animated shifts between slides, add transitions.

  1. Select the slide you want to add a transition to.

  2. On the Transitions tab, select a transition.

    To open the complete gallery of Transition options, click the downward pointing arrow at the right end.

    To open the complete gallery of Transition options, click the downward pointing arrow at the right end.

  3. To apply the transition to all the slides in your presentation, on the Transitions tab select Apply To All.

You can run your PowerPoint Online presentation with an Internet connection and a web browser.

To start your slide show, on the View tab, select From Beginning or From Current Slide.

Start presenting by switching to the View tab and choosing one of the Start Slide Show buttons.

To navigate your slide show, point your mouse at the bottom-left corner of the slide. Three navigation buttons (for Previous, Next, and Exit Slide Show, respectively) appear:

Manage your slide show

To go to any slide in the presentation, right-click the current slide, and select Go to Slide.

Go to a slide out of sequence

Enter the slide number you want to go to in the Slide box, and select OK.

Enter the slide number

As you work on your presentation in OneDrive, you might want to share it so other people can see it or work on it with you.

  1. Select your presentation in OneDrive, and then click the Share tab.

  2. Under Share, click Get a link.

    • To share a view-only copy of your presentation, under Choose an option, click View only.

      Choose View Only to allow others to see your file

    • To let others view and edit a copy of your presentation, under Choose an option, click Edit.

      Choose Edit to allow others to edit your file

  3. Click Create link.

    • To shorten the link you share with others, click Shorten link.

  4. Copy the link, and click Close.

  5. Paste the URL into an email, chat session, or social networking site.


For more information about sharing presentations and co-authoring, see Co-author a presentation by using PowerPoint Online.

You can print your slides and use them as handouts, or you can add your speaker notes to them and use them as a visual aid when you present.

  1. Select File > Print > Print.

    Print slides as a PDF

    PowerPoint Online creates a printable PDF file and then opens the Print dialog box for your web browser.

  2. Use your printer's options and settings to choose the print layout options you want and print your presentation.

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