Basic POP account settings for Outlook 2016 for Mac

If you have more than one email account, most likely you want to read and handle all your email accounts from the same interface and program, Outlook 2016 for Mac.

On the Tools tab, click Accounts.

POP Account

In the Accounts box, use the information in the table below to help you set up a basic POP account in Outlook 2016 for Mac.

Option

Description

Account description

This is how your account is labeled in Outlook. You can give the account any name that is helpful to you.

Full name

This is how your name appears in the From field of email messages that you send.

Email address

Type your complete email address, such as someone@example.com.

User name

Depending on your email provider, this is usually either your full email address or the part of your email address before the "@" symbol.

Password

This is the password for your account. This password is usually case-sensitive.

Incoming server

The incoming mail server for a POP account may also be called the POP or POP3 server. For example, if your email provider is example.com, the incoming mail server is likely pop3.example.com.

Override default port

To be able to edit the port number that follows the server address, select this check box.

Use SSL to connect (recommended)

Secure Sockets Layer (SSL) is an encryption technology that helps improve the security of the account.

Outgoing server

This server sends your messages. It may also be called the SMTP server. For example, if your email provider is example.com, the outgoing mail server is likely smtp.example.com.

Override default port

To be able to edit the port number that follows the server address, select this check box.

Use SSL to connect (recommended)

Secure Sockets Layer (SSL) is an encryption technology that helps improve the security of the account.

More Options

Click the More Options button to enter authentication for the outgoing server, or to set an unqualified domain.

If you click the More Options button, the following settings are available:

More Options

Option

Description

Authentication

If your account requires separate authentication for the outgoing mail server, select User Name and Password.

User name

If you've selected User Name and Password for authentication, enter your user name for the outgoing mail server.

Password

If you've selected User Name and Password for authentication, enter your password for the outgoing mail server.

Unqualified domain

Outlook will automatically append a domain (that you specify) name to a recipient's incomplete email address. For example, if you enter example.com in the Unqualified domain box, and you address an email message to someone, Outlook appends the domain name to the name and sends the message to someone@example.com.

Related information

Add an email account to Outlook 2016 for Mac

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