Approve or reject timesheets

If you are listed as an acceptor for timesheets, you need to regularly review and approve or reject timesheets, and conditionally forward them to the next approver. If you are an approver, you will give final approval for resources that you manage.

Tip: For more information on finding a specific timesheet, see Change how you display (or find) information in a timesheet.

What do you want to do?

Approve a submitted timesheet

Reject a submitted timesheet

Approve a submitted timesheet

If you are the next approver for a timesheet, review the timesheet and then approve or reject it. Approving a timesheet marks it as Acceptable by you, unless you have final approval authority. When the final approver approves the timesheet, it is marked as Approved and is ready for processing.

Tip: To approve multiple timesheets at the same time, select all of the timesheets that are ready for approval, and then click Approve.

  1. On the Quick Launch, under Approvals, click Timesheet.

  2. Select the check box next to each timesheet that you are approving.

  3. Verify that the name in the Set Next Approver box is the correct approver. By default, the next approver is your manager, as specified in your organization's resource breakdown structure (RBS).

    Depending on your organization's settings, you may be able to type a different name or click Browse to find a name.

    Tip: If you want to, you can type a comment about your approval of each timesheet.

  4. Click Approve.

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Reject a submitted timesheet

If you are the next approver for a timesheet, review the timesheet and then approve or reject it. Rejecting a timesheet sends it back to the resource to resolve the rejection issues and then resubmit it for approval. Upon rejection, an indicator is displayed in the Status column on the resource's Timesheet Center page.

Tip: Microsoft Office Project Web Access provides alerts that a resource, or a resource's manager, can set up to send e-mail notification immediately after a timesheet is rejected.

  1. On the Quick Launch, under Approvals, click Timesheet.

  2. Select the check box next to each timesheet that you are rejecting.

  3. Type an explanation of the rejection in the Comments box.

    Your explanation will indicate to the resource what he or she needs to do to resolve the rejection issues.

  4. Click Reject.

Why can't I perform some actions in Office Project Web Access?

Depending on the permissions settings you used to log on to Project Web Access, you may not be able to see or use certain features. Also, what you see on some pages may differ from what is documented if your server administrator customized Project Web Access and did not customize the Help to match.

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