Administrator settings for Sway

Sway is an Office 365 app that helps you and your colleagues express ideas using an interactive, web-based canvas. Sway’s design engine helps you quickly and easily produce professional, interactive, and visually appealing designs from images, text, documents, videos, maps, and more. You can also modify the results to get the unique look and feel you want. Sway makes your creation look great in any browser, on any screen, and you can share it with your customers and colleagues by simply sending a link. By default, Sway is enabled for everyone in your organization.

Check out Sway

Try making an interactive and creative Sway at Sway.com. Check out the Frequently asked questions about Sway – Admin Help for more admin information.

Use the Office 365 admin center to disable or enable external sharing

By disabling or enabling external sharing, you can control whether people in your organization can share the Sways they create with people outside of your organization. External sharing is enabled by default. When you disable external sharing, users cannot see external sharing destinations in Sway.

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. Navigate to Settings > Services & add-ins.

    In the navigation pane, click the Settings icon, and then click Services & add-ins.
  4. On the Services & add-ins page, click Sway.

    Scroll down in the "Services & add-ins" screen, and click Sway.
  5. On the Sway settings screen that opens, for the External sharing setting, set the toggle to Off if you want to disable external sharing or to On if you want to enable external sharing, and then click Save.

    Set the "External sharing" setting to On or Off, as appropriate for your situation, and click Save.

Use the Office 365 admin center to add content sources

You can control the content sources that people in your organization can use from within Sway.

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. Navigate to Settings > Services & add-ins.

    In the navigation pane, click the Settings icon, and then click Services & add-ins.
  4. On the Services & add-ins page, click Sway.

    Scroll down in the "Services & add-ins" screen, and click Sway.
  5. For Content sources, set the toggle to On for the sources of external content that you want to include in Sway, and to Off for sources of external content you want to exclude, and then click Save.

    In the "Content sources" section, toggle the switches for the different content sources to "On" or "Off", as appropriate for your situation.

    Note: If you turn off Wikipedia as a content source, you will turn off the Start from a topic feature. Start from a topic gets users started by suggesting an outline with topics they might want to write about. This feature is only available in English.

When you disable Sway for a user, that person can't use Sway. The Sway tile will get hidden in the Office 365 app launcher and homepage. Check out the Assign or unassign licenses for Office 365 for business topic for steps on enabling Sway for an individual.

If your organization restricts computers on your network from connecting to the Internet, check out Office 365 URLs and IP address ranges. This article lists the endpoints (FQDNs, IPv4, and IPv6 address ranges) that you should include in your outbound allow lists and Internet Explorer Trusted Sites Zone of client computers to ensure your computers can successfully use Sway in Office 365.

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. In the left navigation pane, click Service Settings > Sway.

    You can find Sway in the Service Settings menu on the left navigation pane.
  4. For Add content sources, set the toggle to On for the sources of external content that you want to include in Sway, and to Off for sources of external content you want to exclude.

    Add content sources in Sway

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. In the left navigation pane, click Service Settings > Sway.

    You can find Sway in the Service Settings menu on the left navigation pane.
  4. On the Sway dashboard, for the External sharing setting, set the toggle to Off if you want to disable external sharing or to On if you want to enable external sharing.

    For the "External sharing" setting, set the toggle to On or Off, as appropriate for your situation.
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