Add list items in SharePoint Online

There are two ways to add an item to a SharePoint list. You can add a single item in list view by using the + New command or several items in Quick edit view. You can also attach files to a SharePoint list item to provide additional details, such as a spreadsheet with supporting numbers or a document of background information. To add items to a list, you need Contribute permission level or higher.

Note: Does your screen look different than the examples here? Your administrator may have classic mode set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

Add a single item to a list

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. On the Command bar, click New Lists New Icon .

    If New Lists New Icon is not visible, make sure you are not editing a list or have not selected one or more items. Also, you may not have permission. In that case, contact the Office 365 admin or the site or list owners.

  3. Enter the information in the list item.

    Single item form for a list

    You may see a custom form instead of the default list form. For more information, contact the site or list owner.

    You must enter information if the column label has an asterisk * next to it.

  4. To attach one or more files to the list item, click Add attachments, locate the file, and then click Open. Hold down the CTRL key when selecting files to attach more than one file.

    If the Add attachments command is unavailable, your list doesn't support attachments.

  5. Click Save.

Add several items in Quick edit view

  1. In the app launcher Office 365 app launcher icon , click SharePoint, locate and go to the site, and then open the list. If you can’t find the list, click Settings Settings icon , click Site Contents, and then open the list.

  2. On the Command bar, click Quick edit Lists Quick Edit Icon .

    If Quick edit Lists Quick Edit Icon is not visible, make sure you are not editing a list or have not selected one or more items.

  3. Enter the information for each list item.

    Quick Edit form for a list

    You must enter information if the column label has an asterisk * next to it.

    It's possible to copy and paste several items at once, for example from a Word table or Excel range. Make sure all values match their column type. To start the paste operation, position the cursor in the first blank column.

    You can't attach a file to a list item in Quick edit view.

  4. When you're finished entering the information, click Done Lists Done Icon .

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