Add comments to a PowerPoint Online presentation using a screen reader

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use PowerPoint Online to add comments in slides to give your colleagues feedback about their presentations.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in PowerPoint Online.

  • This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use PowerPoint Online, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint Online.

In this topic

Open the Comments pane

Before you can add a comment to a presentation, you need to open the Comments pane. If the Comments pane is already open, skip this procedure and see Add a comment.

  1. Open the presentation in Editing View, and press Ctrl+F6 repeatedly until the focus is on the ribbon. Stop when you get to the Home tab. For more details, see Use keyboard shortcuts to loop through the task panes in PowerPoint Online.

  2. Press the Tab key to get to the View tab, and then press Enter.

  3. Press the Tab key to go to Show Comments, and then press Enter.

  4. To select the Comments pane from the drop-down list, press Enter again.

  5. If you want to enter a comment immediately, press Enter, type your comment, and then press Enter again. Your comment is saved with the presentation.

Add a comment

When the Comments pane is open, you can add one or mores comments by following these steps.

  1. With the presentation In Editing view, press Ctrl+F6 repeatedly until the focus is on the Comments pane.

  2. To open a new comment box, press Enter. You hear “Type in text” or “Editing.”

  3. Type your comment, and press Enter. to save your comment. Your comment is saved with the presentation.

Close the Comments pane

After you've finished adding or reviewing comments, you can close the Comments pane.

  1. With the presentation in Editing view and the Comments pane open, press Ctrl+F6 repeatedly until the focus is on the ribbon.

  2. Tab to the View menu, and press Enter.

  3. Tab to the Show Comments menu, and press Enter.

  4. To select the Comments pane from the drop-down list, press Enter. The Comments pane closes, and the focus goes to the slide pane.

See also

Use a screen reader to work with slides in PowerPoint

Create a presentation online using a screen reader

Keyboard shortcuts in PowerPoint Online

Basic tasks to create a presentation in PowerPoint with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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