Add and manage delegates in Outlook for Mac

You can give a delegate access to your Microsoft Exchange calendar, contacts, and email, and you can set permissions that define the activities that delegates can carry out for you.

Add a delegate

Important: To use delegation, you and your delegate must have Microsoft Exchange account.

  1. On the Tools menu, click Accounts.

  2. Click the account that you want to add a delegate to, click Advanced, and then click Delegates.

  3. Under Delegates who can act on my behalf, click Add  Add .

  4. Type the name of the person that you want to add as a delegate.

  5. Click the delegate's name in the search results list, and then click Add.

  6. In the Permissions box, select the permission level that you want to set for the delegate for each item type.

    Note: Before a delegate can access your items, he or she must add you to the People I am a delegate for list in his or her Microsoft Exchange account. For information about how to become a delegate for someone else, see Become a delegate or stop being a delegate in Outlook 2016 for Mac.

Manage delegate permissions for multiple item types

  1. On the Tools menu, click Accounts.

  2. Click the account for which you want to change permissions, click Advanced, and then click Delegates.

  3. Under Delegates who can act on my behalf, click the delegate.

  4. Click the Action  Action pop-up menu button, click Set Permissions, and then make the changes that you want.

    Note: If you set the permission level to None, the delegate remains on the list, which allows you to quickly reinstate permissions later.

Manage delegate permissions for a single folder

  1. In the navigation pane, click the folder that you want to change.

  2. On the Organize tab:

    In Calendar, click Calendar Permissions.

    Outlook 2016 for Mac Calendar Permissions Button

    In Mail or People, click Folder Permissions.

    Outlook 2016 for Mac Folder Permissions Button

  3. Click the name of the person for which you want to change the permissions.

  4. In the Permission Level list, choose the access level that you want. Individual permission levels are automatically filled in below based on your selection in the list.

    To customize the user's permission levels, select or clear the check boxes under Read, Write, Delete, and Other.

    Note: If you set the permission level to None, the delegate remains on the list, which allows you to quickly reinstate permissions later. For information about the permission levels, see Options for sharing and delegating folders in Outlook 2016 for Mac.

Remove a delegate

  1. On the Tools menu, click Accounts.

  2. Click the account for which you want to change permissions, click Advanced, and then click Delegates.

  3. Under Delegates who can act on my behalf, click the delegate.

  4. Click Delete  Delete .

See also

Options for sharing and delegating folders in Outlook for Mac

Become a delegate or stop being a delegate in Outlook for Mac

Add a delegate

Important: To use delegation, you and your delegate must have Microsoft Exchange account.

  1. On the Tools menu, click Accounts.

  2. Click the account that you want to add a delegate to, click Advanced, and then click the Delegates tab.

  3. Under Delegates who can act on my behalf, click Add  Add .

  4. Type the name of the person that you want to add as a delegate, and then click Find.

  5. Click the delegate's name, and then click OK.

  6. For each item type, use the pop-up menu to select the permission level that you want to set for the delegate.

    For more information about the permission levels for delegates, see About sharing and delegation.

    Note: Before a delegate can access your items, he or she must add you to the People I am a delegate for list in his or her Microsoft Exchange account. For information about how to become a delegate for someone else, see Become a delegate or stop being a delegate.

Manage delegate permissions for multiple item types

  1. On the Tools menu, click Accounts.

  2. Click the account that you want to change permissions for, click Advanced, and then click the Delegates tab.

  3. Under Delegates who can act on my behalf, click the delegate.

  4. Click the Action  Action pop-up menu button, click Set Permissions, and then make the changes that you want.

    Note: If you set the permission level to None, the delegate remains on the list, which allows you to quickly reinstate permissions later. For information about the permission levels, see About sharing and delegation.

Manage delegate permissions for a single folder

  1. In the navigation pane, click the folder that you want to change.

  2. On the Organize tab, click Permissions.

    Organize tab, Permissions, Properties

  3. Click the name of the person that you want to change the permissions for.

  4. On the Permission Level pop-up menu, click the access level that you want.

    To customize the permission levels, select the check boxes for the items that you want, and then under Edit Items and Delete Items, click the permission level that you want.

    Note: If you set the permission level to None, the delegate remains on the list, which allows you to quickly reinstate permissions later. For information about the permission levels, see About sharing and delegation.

Remove a delegate

  1. On the Tools menu, click Accounts.

  2. Click the account that you want to change permissions for, click Advanced, and then click the Delegates tab.

  3. Under Delegates who can act on my behalf, click the delegate.

  4. Click Delete  Delete .

See also

About sharing and delegation

Become a delegate or stop being a delegate

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