Add and format text in Visio Online

Adding and formatting text in a shape is often desirable to clarify your diagram and provide a professional look. You can add and format text in any shape, or add a text box shape. When you add and format text, it uses the default theme. However, you can apply a format different from the theme if you want.

Add and edit text to a shape

  1. Open the diagram for editing. For more information, see View, create, and edit a diagram in Visio Online.

  2. Do one of the following:

    • To add text, select a shape and begin typing.

    • To edit text, double-click the shape that you want to edit.

    Visio switches to text editing and may zoom in on the shape.

  3. To stop adding text, click outside the shape or press Esc.

    Visio restores the original view if it automatically zoomed when you began typing.

Format text in a shape

  1. Open the diagram for editing. For more information, see View, create, and edit a diagram in Visio Online.

  2. Double-click the shape with the text that you want to format.

    By default all the text is selected. To format some of the text, select only the portion of the text you want to format.

  3. Select Home and do the following:

    • To change the font, select from Font Name or Font Size Font type and size icons .

    • To highlight, select Bold, Italic, or Underline Bold, Underline, Italic and icons .

    • To change the color, select Font Color Font color icon .

    • To align the text left, center, and right, select Align Text Text alignment icon .

  4. To stop formatting, click outside of the shape or press Esc.

Add and format a text box

Use a text box to explain a diagram by adding a title, comments, legends, footnotes, and so on. You can edit text in a text box just like editing text on a shape. A text box is shape, and so can be selected, moved, resized, rotated and deleted just like any shape.

  1. Open the diagram for editing. For more information, see View, create, and edit a diagram in Visio Online.

  2. Select Home > Text Box Text Box icon .

  3. Position the pointer over empty space in the diagram so that it turns into a cross hair (Precision Select) Crosshairs icon .

  4. Drag the pointer into the desired rectangular shape. The text box opens for text editing.

  5. Select Home and do the following:

    • To change the font, select from Font Name or Font Size Font type and size icons .

    • To highlight, select Bold, Italicize, or Underline Bold, Underline, Italic and icons .

    • To change the color, select Font Color Font color icon .

    • To align the text left, center, and right, select Align Text Text alignment icon .

  6. To stop formatting, click outside the text box or press Esc.

Tip    To locate a blank text box, move the pointer around the diagram until the pointer turns into a compass (Move) Compass icon , and then click to select the text box. Once the text box is selected, you can drag it to a new position.

See Also

Visio Online help

Add and connect shapes in Visio Online

Expand your skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×