Accessibility in OneNote 2016 for Mac

You can turn on accessibility features in OneNote for Mac to hear text read to you and to take advantage of other accessibility options.

To learn how to set preferences and to make it easier to use Office 2016 for Mac products with the keyboard and with VoiceOver, the built-in screen reader for the Mac, see Accessibility in Office 2016 for Mac.

Note: This topic assumes that you have turned on full-screen keyboard access and that you have VoiceOver turned on and are familiar with the VO command. (To use the VO command, press Control+Option.)

In this topic

Discover the OneNote interface

When you open OneNote for Mac, the OneNote menu appears at the top of the screen, with its menu items added after the Apple menu. Below this, The name of your document appears, and it is centered. By default, the Quick Access Toolbar resides to the left of the screen. This toolbar contains commonly used commands, such as Save, Undo, and Redo. The Search box and the sharing options icon are on the same line and on the right side of the screen. Below them is the Help Improve Office menu.

Under this line, you find a set of ribbon tabs, such as Insert and View. The ribbon sits below this row of tabs. When you select a tab, a tab-specific ribbon appears. Each ribbon includes commands organized in groups. For example, the Insert tab switches to a ribbon that lets you pick different items, such as tables or pictures, to insert into your document.

The Notebooks menu is on the left, below the ribbon, followed by tabs for taking quick notes and adding new sections to the current notebook. The body of the screen resides below this and takes up most of the screen. It shows the contents of the selected section in the current notebook, and it's where you type to add information. A pane on the right lets you add and select pages.

Navigate in OneNote

  • To go to the location where you can open other notebooks or create a new one, press Command+O.

  • For a list of the open notebooks, press Control+G.

  • To search notebooks, press VO+F.

Navigate in a OneNote notebook

  • To switch between sections in a notebook, press Option+Tab.

  • To switch between pages in a section, do the following:

    1. Start with the insertion point within a page. Press Control+Tab.

    2. The focus moves to Add Page. To shift the focus to your pages, press the Tab key.

    3. To select the previous or next page in your section, press the Up arrow key or Down arrow key.

Note: For more help using OneNote with the keyboard, see Keyboard Shortcuts in OneNote 2016 for Mac.

Common tasks in OneNote for Mac

Turn on Accessibility options in OneNote 2016 for Mac

Basic tasks in OneNote 2016 for Mac

Zoom a page in OneNote 2016 for Mac

Print notes in OneNote 2016 for Mac

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or have questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Give feedback about OneNote accessibility

We’re still working on delivering great accessibility features, and we have more work to do. We’d love to hear about the things you like and the things that you’d like for us to improve. Here's how to send us feedback in a OneNote file.

  1. To move to the ribbon tabs, press VO+Right arrow key or VO+Left arrow key or F6 until you hear “You are currently on a tab…inside a tab group.”

  2. Press the Tab key until you hear “Help improve Office.”

  3. To open the menu, press VO+Spacebar, and then, to select either Tell Us What You Like or Tell Us What Can Be Better, use the Down arrow key. To select an item, press Return.

  4. To enter your feedback, use the dialog. To move between controls, press the Tab key. There are three fields:

    • A text field for your feedback. The focus is in this area. Please include the word "Accessibility" in your feedback.

    • A toggle to include a screenshot, if you want. The default setting to include a screenshot.

    • A field where you can provide your email address (optional).

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