Use the Accessibility Checker on your Windows desktop to find accessibility issues

The Accessibility Checker tool finds accessibility issues in your Word documents, Excel spreadsheets, Outlook emails, PowerPoint presentations, Visio diagrams, and OneNote notebooks. The tool generates a report of issues that could make your content difficult for people with disabilities to understand. Accessibility Checker also explains why you should fix these issues and how to fix them.

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Start Accessibility Checker

If you are an Office 365 user, you will find it very easy to open and use the accessibility checker in Word, Excel, PowerPoint, OneNote, Outlook, and Visio. Look for the Check Accessibility button on the Review tab on the Ribbon. Click it to open the Accessibility Checker.

Screenshot of UI to open Accessibility checker

Tip: Another easy way to open the Accessibility Checker is to use the Tell me box. Press Alt+Q, and then, in the Tell me box, type accessibility checker.

If you have an older version of Word, Excel or PowerPoint, and you do not see the Check Accessibility button on the Review tab on the Ribbon, follow these steps to open the accessibility checker.

  1. Click File > Info.

  2. Select the Check for Issues button.

    Tip: To the right of the Check for Issues button, under the Inspect heading, is a list of any potential issues.

    Inspect Workbook group

  3. In the Check for Issues drop-down menu, select Check Accessibility.

    Check Accessibility menu item

  4. The Accessibility Checker task pane appears next to your content and shows the inspection results.

    Inspection Results group

  5. To see information on why and how to fix an issue, under Inspection Results, select an issue. Results appear under Additional Information, and you’re directed to the inaccessible content in your file.

    Additional Information group

Understand the inspection results

After Accessibility Checker inspects your content, it reports the inspection results based on the severity of the issue found, categorized as follows:

  • Errors. Issues that are reported as errors include content that is very difficult or impossible for people with disabilities to understand.

  • Warnings. Warnings, in many cases, mean that the content is challenging for people with disabilities to understand.

  • Tips. Tips let you know that, even though people with disabilities can understand the content, it could be better organized or presented to improve their experience.

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