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Share your notes in OneNote for Mac

OneNote for Mac offers you several options for sharing your notes, depending on whether you want others to be able to collaborate with you, or whether you just want others to be able to read your notes on their own.

Share notes for collaboration

On the menu bar, click File, point to Share, and then do either of the following:

  • Click Invite People to Notebook to create an invitation to your current notebook that you can send to specific people you select. Enter the email addresses of the intended recipients and select the Can Edit checkbox if you want them to be able to make changes to your notebook. When you click Share, OneNote will send the invitation in your default email app.

  • Click Copy View and Edit Link to Notebook to create a sharing link that you can paste into any message, a document, or a file. People who click this link will be able to view and edit your notes.


Share notes for reading distribution

On the menu bar, click File, point to Share, and then do either of the following:

  • Click Copy View-Only Link to Notebook to create a sharing link that you can paste into any document or file. People who will click this link will be able to view your notes, but not edit them.

  • Click Send Page as Email Message to create an email that contains a snapshot of the current page in your notebook.

  • Click Send Page PDF to create an Adobe PDF (Portable Document Format) file snapshot of the current page in your notebook. This file will be sent as a read-only email attachment to specific people you select. Recipients of this file will be able to view and read it on any computer or mobile device they choose.

Stop sharing notes

You can stop sharing a notebook shared with others.

  1. In the upper-right, click the Share icon.

  2. Under Shared with, Control-click the name of someone whom the notebook is currently shared with.

  3. Click Stop sharing.

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